You source tug companies, stevedores, launch services, surveyors, and spare parts suppliers for every port call. RFQs go out by email. Bids come back in different formats. Purchase orders live in spreadsheets. Base handles the full procurement cycle from RFQ to payment, connected to your port call billing and vendor management in one platform.
Maritime procurement breaks when purchasing lives in a different system than your port call operations.
RFQs by email
Bid comparisons in forwarded threads
POs in spreadsheets
No link to the port call or vessel
Invoices arrive late
FDA delayed waiting for vendor bills
No spend visibility
Principal asks “what did we spend?” and you dig through folders
in procurement and port charges tracked
charge lines across the platform
data sources for vendor screening
PDF invoice capture rate
If your procurement system connects purchase orders to specific port calls, tracks vendor compliance, and syncs charges to your disbursement accounts, keep it. If your team re-keys procurement data into billing spreadsheets, Base eliminates that handoff.
Even better. Store your vendor rate cards and reuse them. Build POs from stored rates instead of renegotiating each time. Recurring vendor relationships get faster, not slower.
Base handles any procurement that ties to a vessel or port call. Spare parts, provisions, bunker samples, survey services, and port services all flow through the same RFQ-to-payment workflow. Every purchase carries the vessel and job reference.
Walk through a real procurement cycle: create an RFQ, compare vendor bids, issue a PO, capture the vendor invoice by OCR, and watch the charge post to the port call record and sync to your accounting system.
“Our procurement and billing used to be completely disconnected. Now the PO creates the charge line in the port call automatically. When the invoice comes in, it matches to the PO and the FDA updates.”
– Procurement Lead, Offshore operator
Maritime operators who run procurement in Base typically reduce invoice processing time by 60% within the first quarter because every purchase order already has a charge line waiting in the disbursement account.