Track every vessel, every port call, every maintenance window, and every crew rotation from one platform. Base connects the operational side of fleet management to the financial side, so your team stops managing the fleet in one system and the money in another. From vessel status to disbursement accounting to crew compliance, it is one record per vessel. Operators on Base typically see fleet-wide port call data in a single view within the first week.
maritime companies on Base
in port call charges tracked
records synced to accounting
support for active accounts
See where each vessel is, what port call is active, what maintenance is due, and whether crew certifications are current. The fleet dashboard pulls from the same records your agents and operators work in every day. No separate tracking spreadsheet. No waiting for an ops update email.
Each vessel record connects to its port call history, its disbursement accounts, its maintenance log, and its crew roster. The fleet view is a roll-up of data your team already enters, not a second system to maintain.
Schedule maintenance tasks per vessel with due dates, intervals, and compliance requirements. When a maintenance window coincides with a port call, the cost shows up on the disbursement account alongside the port charges. Your fleet manager sees the maintenance calendar. Your finance team sees the cost impact. Same record.
Most fleet management tools stop at the maintenance schedule. Base follows the cost through to the accounting sync. When the vendor invoice for the engine overhaul lands, your AP team processes it against the same vessel record the fleet manager scheduled it on.
Every vessel in your fleet with type, flag, class, IMO number, and tonnage. The registry is the anchor for every other record in Base.
Full port call timeline per vessel: nominations, PDAs, charges, FDAs, documents. Filter by port, date range, principal, or agent.
Schedule recurring and one-time tasks with due dates, intervals, and compliance flags. Get alerts when a window approaches during a port call.
Track crew assignments, certifications, and rotation schedules per vessel. Flag expiring certificates before the vessel arrives at a port with inspection requirements.
Manage purchase orders for vessel supplies, spare parts, and services. Each PO ties to a vessel record and flows through to your accounting system.
Store and track vessel certificates, class surveys, flag state documents, and regulatory compliance records. Get alerts before expiry.
Assign crew to vessels with their certification records attached. When a certificate is expiring within 30 days and the vessel has a port call scheduled in a jurisdiction that inspects for it, Base flags it before the vessel arrives. Your ship agent sees the flag on the port call record. Your fleet manager sees it on the crew dashboard.
Crew rotations, port agency coordination for crew changes, and the associated costs all connect back to the same vessel record your operations and finance teams share.
maritime companies on Base
PDAs and FDAs generated
in port charges tracked
support for active accounts
Most ship management ERPs handle the technical side: maintenance schedules, class surveys, procurement. What they miss is the port call financial lifecycle: PDAs, disbursement accounts, principal billing, agent coordination. Base connects the two. Your ERP handles the engine overhaul schedule. Base handles the cost of that overhaul when it happens at a specific port.
Yes. Base scales from single-vessel agencies to fleets with hundreds of vessels. The same dashboard works at every scale. You pay for what you use, and the setup is measured in weeks, not quarters.
That is exactly the problem Base solves. The vessel record in Base holds port call history, maintenance logs, crew rosters, disbursement accounts, and accounting entries. One vessel, one record, every department reading from it.
Walk through the fleet view, drill into a vessel, review a port call, check maintenance due dates, and follow the cost from PDA to FDA to your accounting system. Bring your vessel list.
“We had vessel tracking in one system and port call billing in another. Base put them on the same screen. Our ops team and finance team stopped emailing each other.”
– Fleet Operations Manager, Tanker fleet operator
Not two systems stitched together with email. Book a demo and see your fleet dashboard in under 15 minutes.