Xero maritime integration that works the way ship agents and port operators actually run their books. One click connects Base to Xero, and your invoices, payments, contacts, tax rates, and chart of accounts sync automatically. Invoice statuses carry over, PDFs attach alongside the financial data, and you never touch a CSV export again. No middleware, no IT project.
Click “Connect to Xero” inside Base and authorize through Xero’s secure login. You’ll be live in under 60 seconds with no API keys or developer setup required.
Pull in your GL structure, tax rates, and items from Xero. Base maps them to your charge codes so pilot fees, tug charges, and customs costs land in the right accounts automatically.
Push invoices one at a time or batch-sync your full AR and AP pipeline. Payments, contacts, and credit notes flow with them, and invoice statuses carry over to Xero so there’s no manual status management.
You generated the FDA in Base, and now you need it in Xero. Without this integration, that means retyping charge lines, looking up tax rates, and manually setting the invoice status for every port call and every vessel.
Push the invoice once and charge lines, tax calculations, and PDF attachments all transfer together. Invoices arrive in Xero ready for payment with the correct status already set, so your finance team can process them without any manual reclassification. This is a core part of the maritime accounting workflow
Month-end reconciliation: the spreadsheet says one thing, Xero says another, and you spend two hours finding the discrepancy. Every invoice matched manually, every aging report rebuilt by hand.
Pull payments from Xero and Base matches them to the right invoices automatically. Every payment type works, including split allocations across multiple invoices and multi-currency transactions, so your AR and AP aging reports stay current without the manual reconciliation. Vendor invoices captured through OCR AP automation sync through the same pipeline.
Charge lines, tax, PDFs. Status maps to Xero automatically.
Vendor expenses arrive in Xero formatted correctly.
Every type. Split allocations. Multi-currency.
Bidirectional. Clients and vendors. One source of truth.
Import from Xero. Consistent charge calculations.
GL structure for accurate cost allocation.
Receivable and payable with full line detail.
Mapped for consistent categorization.
Records Synced
Invoice PDF Rate
Charges Processed
Charge-to-Invoice
Bring your Xero login and a live port call, and we will wire up the sync together. Watch a PDA flow from Base into Xero AR, charges match to contacts across 15 currencies, and payment status flow back to the port call automatically. Maritime finance teams running Xero with Base typically close their month-end in seven days instead of twelve once charges stop living in two systems.
Every receivable, payable, payment, and contact you enter in Base lands in Xero without manual entry. One click to connect, and your accounting stays current without the double work.