Your principal asks for a job status update. Your team pulls the data, copies it into an email, formats it, sends it. Repeat for every job, every day, across every principal you serve. Vendor portal software that replaces the email loop with live shared access. Connect your organization with operators, principals, and vendors. Share jobs, invoices, and documents with scoped visibility.
Send a connection request to any company’s email. If they’re on Base, the request arrives in their inbox. If not, the invitation includes onboarding.
The other organization accepts. Both sides are linked bilaterally. Guest users from each org can be added with scoped permissions.
Jobs, invoices, projects, contracts, and documents become visible to guest users. Visibility is automatic for records scoped to their company.
Your agent creates a job for a port call in Galveston. The principal’s project coordinator, logged in as a guest in your org, sees the job appear in their dashboard. Charges are entered as services are delivered. The coordinator sees each line item as it is added, not summarized in an email 3 days later.
When the FDA generates, the principal opens it from the job record. When the invoice enters the approval workflow, the principal’s finance team reviews and approves individual charge lines with reasons.
Guest access means the principal is inside the work, not watching from the outside.
A guest user from one principal cannot see another principal’s jobs, charges, or invoices. Permissions are company-scoped: the guest sees only records linked to their organization. Module-level permissions control what types of records are visible: jobs, invoices, quotes, charges, expenses, purchase orders, and contracts.
Messaging includes an internal/external visibility toggle. Your team can discuss a job internally without the guest seeing the thread. Switch to external when you need the principal in the conversation.
If a relationship ends, disconnect revokes all shared access immediately. No lingering access. No manual permission cleanup.
The strength of a connection shows in how many of the connected org’s members are active as guests. High guest percentages mean principals are not just connected. They are actively using the operator’s org.
One marine contractor
58% of active members are guests from connected principal organizations
A freight logistics operator
64% guest members embedded across multiple principal accounts
A port agency network
50% guest members actively reviewing jobs and approving invoices
Principals embed staff across their entire vendor network. They use Base Connect as their vendor management system, with visibility into every vendor’s operational data.
Jobs
Status updates, charge additions, and milestone changes visible in real time.
Invoices
One shared record for proformas and finals. Approve or reject with documented reasons.
Projects
Track spend across multiple jobs grouped under a project. Budget vs actual at the project level.
Contracts
Rate cards and agreed terms visible to both sides. Charge deviations surface during approval.
Messages
Contextual messaging tied to jobs. Internal/external toggle controls guest visibility.
Documents
PDAs, FDAs, POs, credit notes, and file attachments accessible from the job record.
charges tracked across the platform
jobs shared across connected orgs
connection model with scoped permissions
access revocation on disconnect
They don’t. They get a guest login to your org and see the data they were already asking you for in email. The interface is the same one your team uses. No separate portal, no training program. The 64% guest adoption rate at one operator shows that principals stay logged in because the alternative is reply-all email threads.
Permissions are company-scoped and module-level. A guest from one principal sees only records linked to their organization. Internal messages stay internal until you toggle them external. Disconnect revokes all access immediately. The audit trail shows who saw what and when.
Operators, principals, and vendors on one platform with scoped visibility. No portal. No email reports. Live data, shared securely.