Every crew change has a flight to track, a hotel to book, immigration to clear, transport to coordinate, and a cost that belongs on the port call record. When crew changes happen across multiple vessels at multiple ports, the logistics stack up fast. Base tracks every piece of every crew change and ties the cost to the disbursement account so nothing gets lost between the manning agent’s email and your FDA.
port call jobs managed on Base
charge lines tracked across the platform
currencies for crew change expenses
in port call charges tracked
A ship agent running husbandry across US Gulf ports manages crew changes for every vessel in their rotation. Before Base, each crew change was an email chain between the agent, the manning company, and the vessel. Costs were tracked in a separate spreadsheet and reconciled at month-end.
One record per change, not an email thread
Every expense hits the FDA automatically
No separate reconciliation step
Crew change costs visible in the PDA/FDA breakdown
Your manning agency handles crew selection and contracts. You still coordinate the port-side logistics: transport from airport to vessel, hotel bookings, immigration clearance, medical appointments. Those tasks and costs live in Base, tied to the port call.
Small in scope, large in cost surprises. Crew change expenses are the most common source of FDA variances because they are tracked separately from port charges. In Base, they are part of the same record.
Every port in Base has its own logistics profile. Transport vendors, hotel options, and immigration requirements vary by port. Your team sees the right options for each location when they open a crew change task.
Walk through a crew change from flight booking to vessel boarding. See how every cost posts to the port call record, how vendor invoices match to crew change tasks, and how the FDA includes crew change line items alongside port charges.
“Crew change costs used to disappear into a separate spreadsheet. Now they show up in the FDA before the vessel sails. Our principals stopped questioning crew change charges because they can see exactly what happened.”
– Agency Operations Lead, Ship agency, US Gulf
Agencies that track crew changes in Base typically eliminate month-end crew cost reconciliation entirely within the first quarter because every expense is already on the port call record.
Crew change on an offshore supply vessel runs on a fourteen or twenty-eight day hitch pattern inside a compressed port call window. See our Offshore Supply Vessel Port Call Guide for the full OSV workflow.