The vendor you onboarded in March is not the vendor you are working with in October. Licenses lapse, sanctions lists update weekly, safety records shift. Base is vendor compliance software that re-checks every vendor on your cadence and alerts you the moment something changes.
The first check cleared. Then nothing happened for six months. When the audit came, your team scrambled to re-verify 40 vendors in a week, pulling spreadsheets, forwarded emails, and PDF scans from every corner.
License expirations nobody tracks.
The vendor’s carrier authority lapsed 90 days ago. Your team learned from the auditor, not the system.
Sanctions lists update every week.
A vendor on your active roster was added to a consolidated screening list last Thursday. You missed it.
Re-screening is a calendar reminder.
Somewhere in someone’s Outlook. Nobody pulls the report until the audit week lands on the calendar.
Audit exports take three days to assemble.
Pulling every dossier, every check date, every approval trail by hand is the worst week of the quarter.
The initial due diligence check runs when the vendor is added. Baseline dossier attached to the vendor record inside your job.
Weekly, monthly, quarterly, or per-engagement. Configure the cadence per client, per risk tier, or per vendor type. The schedule runs itself.
New sanctions match, license expiry, or safety incident. Watchers notified the moment the state changes, not when the audit arrives.
One-click export covering every check, every flag, every approval. Audit-ready in minutes instead of three days of assembly work.
Every vendor on your roster with their compliance status, last check date, next scheduled re-check, and any open flags. Filter by risk tier, client, or job type. Export any view for audit. Feeds your invoice approval workflow and cross-links to Base Connect, QuickBooks, and Xero.
global sanctions lists checked per vendor
alerts when a vendor state changes
re-screen cadence per client or tier
audit export from any dashboard view
A one-time check expires the moment a license lapses or a new sanctions list update lands. Ongoing compliance is continuous, not a one-time event. Base runs the same initial check on a schedule you control, and alerts you when anything shifts.
Base extends what your team already does. The platform handles the cadence, the alerts, and the export. Your analysts focus on the flags that actually need a human, not on pulling spreadsheets every quarter.
Risk tier is the wrong filter. The audit happens either way. A principal who can show every vendor’s compliance state on one screen survives the audit in two hours. A principal who can’t spends a week rebuilding records.
Compliance teams using Base typically cut audit preparation time from 3 days to 2 hours. The dashboard is always current, the exports are always ready, and the alert trail covers every state change for the life of the vendor record.
Bring a list of your current vendors. We’ll import them, configure the re-screening cadence, and show you the alert flow when a license expires or a new sanctions match hits. Twenty minutes, your real vendors, in your own tenant.