Payment Reconciliation Software for Maritime Operations

Payment reconciliation software matches incoming payments (wires, ACH, checks, credit card) to the invoices they were meant to pay, so your accounts receivable balance reflects what has actually been collected. For maritime operations, that means connecting the cash clearing in your bank to the port call job it belongs to, so operations knows the call is paid and the books can close. Good reconciliation software handles split allocations, multi-currency, and the messy half where one wire covers three invoices from different months.

Base listens to your accounting system (QuickBooks or Xero) for payment events. When a payment is recorded or matched in your accounting system, Base updates the port call job it belongs to: the invoice is marked paid, the allocation splits across multiple invoices if needed, and the job auto-completes when every charge is fully allocated. You keep doing recon in QB or Xero. Base keeps the maritime ops side in sync.

No. Base is the integration layer between your maritime operations and your accounting system’s reconciliation. Your QB or Xero recon workflow stays exactly where it is. Base closes the loop so your ops team sees the same payment state your finance team does, without a single email. See invoice approval software for the upstream workflow that feeds into this.

Yes. Split allocation is the default for wire transfers and any bulk payment. One wire can cover three (or thirty) invoices, each with its own amount, currency, and port call. Each invoice closes the moment its slice of the payment is allocated. The QuickBooks sync and Xero sync handle the split in both directions.

Seven payment types: wire transfer, ACH, check, credit card, cash, prepayment, and overpayment. Each type has its own allocation rules. Prepayment creates a credit you can apply to any future invoice. Overpayment creates a credit note for refund or application. All seven sync bidirectionally with your accounting system.

Multi-currency is the default. When a principal wires EUR to cover a USD invoice, Base converts at the cached daily rate (from when the charge was created, not when the wire cleared). Both the original currency amount and the converted amount stay visible on the invoice and in your audit trail. 15 currencies supported across the platform.

Yes, both directions. Payments recorded in QB or Xero push to Base and close the matching job. Invoices generated in Base push to QB or Xero for matching against incoming payments. The sync triggers on event, not on a schedule, so the two systems stay seconds apart, not days. See OCR AP automation for the vendor-invoice side of the same loop.

For the accounting sync itself, one click. OAuth to QB or Xero, map your chart of accounts, done. For the full rollout with split allocation rules and custom payment types, plan for a few hours with a walkthrough. Most teams run their first real payment through the workflow in week one.