Fleet dispatch software that matches the pace of offshore operations. Dispatch vessels, track fleet utilization, and invoice principals for every offshore run. Job templates, charter billing, and accounting sync built for recurring operations.
Your fleet runs 24/7 across multiple platforms and principals. Every vessel move generates charges: day rates, fuel, crew transfer, standby time, weather delays. When dispatch lives in a spreadsheet and invoicing is a separate process, the gap between what happened offshore and what gets billed grows with every run.
Charges slip through cracks
Day rates, fuel surcharges, and standby time get forgotten between the vessel log and the invoice.
Principals question late bills
Invoices arrive weeks after services were rendered. Line items get challenged because the context is stale.
Templates exist in people’s heads
The same run repeats three times a week but every job gets built from scratch in a new spreadsheet.
Month-end becomes reconciliation
The close runs longer than the dispatch cycle. Finance chases ops to confirm what actually happened.
Principal requests a vessel. Select from your fleet, assign to a job from a template. The job carries the standard charge structure for that route and vessel class.
Log charges as the run happens. Day rate, fuel, crew transfer, standby time, weather delays. Expenses run in parallel: bunkers, port fees, third-party services.
Generate per-run or monthly batch. Push to QuickBooks or Xero on approval. The principal sees exactly what they owe, backed by charge detail.
Your crew boat runs the same route three times a week. Same vessel class. Same charge codes. Job templates capture the entire structure: day rate, fuel surcharge, crew manifest, standby provisions. One click duplicates the template for the next run. Modify only the dates, crew count, and actual fuel burn.
Operators manage thousands of active jobs through templates. Templates turn repetitive runs into a process, not a project.
See TemplatesCharter billing handles day rates, fuel surcharges, mobilization, standby time, and weather delays as separate line items. Your team logs actual hours and quantities against the rate structure. Standby rates kick in automatically when weather holds the vessel. The invoice shows the principal exactly what they paid for and why.
Push to QuickBooks or Xero on approval. One operator synced Thousands of records synced monthly.
See Charter BillingOne PSV serves multiple principals on different contracts. The operator books the platform run on Monday. Another principal takes the same vessel for a TLP supply run on Wednesday. BP charters it for Thursday. Each principal gets their own job, their own charge structure, their own invoice. No cross-contamination.
Filter the fleet view by principal to see exactly what you owe each one. Multi-currency support handles principals in different jurisdictions.
See Multi-PrincipalA 6-month installation project requires three vessels positioned in the North Sea. Mobilization charges, crew positioning, equipment readiness, and estimated demob costs all live in the project record. Charges accumulate against the project as work happens. Job profitability calculates against project budget in real time.
When the project closes, demob charges trigger automatically. No forgotten setup costs. No surprise final bills.
See Project ManagementYour crew boat runs from Port Fourchon to a deepwater platform three times a week. The charge structure is the same every time: day rate, fuel, crew manifest, standby if weather holds. The only variables are dates, crew count, and actual fuel burn.
Job templates capture that standard run. Duplicate with one click for the next trip. Charge codes, vessel assignment, and principal carry over. Modify only what changed. No rebuilding from scratch. No forgetting line items because someone started from a blank job.
Operators manage thousands of active jobs this way. Templates turn repetitive runs into a process, not a project.
A principal charters 3 vessels for a 4-month installation project. Some runs are ad hoc. Some are recurring weekly loops. The billing terms differ: per-run invoicing for spot charters, monthly batch summary for the standing contract.
Base handles both. Per-run invoices generate from individual jobs with full charge detail. Batch invoicing rolls multiple jobs into a single summary with line items grouped by vessel, period, or project. Both flows support multi-currency (CAD, EUR, USD with daily exchange rates) and push to accounting on approval.
One fleet operator processed thousands of quotes and purchase orders through this system. The billing runs as fast as the fleet does.
Fleet Tracking
24 vessels with positions, assignments, and availability. See which vessel is where and what it is running.
Multi-Principal Billing
One vessel serves multiple clients on different contracts. Separate jobs, separate invoicing, no cross-contamination.
Expense Management
Bunkers, port fees, crew transport, and third-party services tracked per job. Receipts attached.
Multi-Currency
Invoice in CAD, EUR, or USD. Exchange rates update daily. No manual conversion.
PO Management
Purchase orders linked to jobs and vendors. Track every PO from issuance to close across your fleet.
Document Storage
Crew manifests, delivery receipts, weather logs, and vendor invoices. Every file tied to the job.
charges tracked across the platform
jobs managed across all operators
currencies supported with daily rates
document generation success rate
Job templates create a new run in one click with the standard charge structure pre-loaded. The system is faster than the spreadsheet on your busiest day. The 80% activation rate across operators shows that crews adopt because the alternative is rebuilding spreadsheets and chasing fuel logs by email.
Spreadsheets handle one run. They don’t handle 1,209. They don’t sync to QuickBooks or Xero. They don’t connect day rate calculations to actual hours logged offshore. They don’t catch standby charges that get forgotten between the bridge and the office. Templates make the spreadsheet pattern repeatable without the manual rebuild.
Job templates, charter billing, and accounting sync for offshore supply vessel operators.
Dispatching an OSV is the start of the workflow. For the full operational detail of the port call the vessel runs when it returns to base, see our Offshore Supply Vessel Port Call Guide.