Subcontractor management software for maritime contractors and EPCs. See and control every dollar your operators spend. Multi-stage invoice approvals, rate card enforcement, and one shared spend record your whole team reads from.
Your operators work across dozens of ports, multiple currencies, and their own internal systems. You get a PDF invoice after the fact. No rate card validation. No structured approval. No way to compare what one agent charges in Houston versus another in Santos for the same service.
No rate enforcement
Agents invoice against charge codes you never agreed to. Deviations only surface when finance reviews the final bill.
Spend is invisible
Total project cost sits in spreadsheets across a dozen vendors. Nobody has a single number until month-end.
RFQs live in email
Service requests go out in attachments. Bids come back in different formats. Comparison is manual.
Approvals stall in inboxes
Invoices wait days for sign-off because there is no workflow, just forwarded emails and reply-all threads.
The entire procurement-to-payment cycle runs in Base. No handoffs between systems. No data re-entry between stages.
Define the service need with structured fields. Operators submit bids in the same format. Compare rates, vendor compliance, and vessel specs side by side.
Winning bid converts to a live job automatically. The agent executes. Charges and expenses log against the job as services are delivered.
Multi-stage invoice review with line-item accept or reject. On approval, invoices push to accounting automatically.
A vessel completes a 4-day port call in Galveston. The agent submits 23 charge lines covering pilotage, tug assist, launch services, and crew transport. Your ops team reviews and approves the operational charges at Stage 1. Finance validates rates and tax codes at Stage 2. The project manager signs off on the total at Stage 3.
Any line item that looks wrong gets rejected with a reason the agent can see immediately. Three approval stages. Line-item granularity. Rejection reasons captured in the record, not buried in email.
See Invoice ApprovalsContract rates define what each vendor should charge per service. When an agent enters a charge that deviates from the agreed rate, the variance is visible before anyone approves. Your finance team stops catching overcharges after payment. They catch them before approval.
Rate cards connect to charge codes, so enforcement is automatic. Not a policy memo. A system constraint.
See Rate CardsYou need OSV support for a 6-month wind farm installation. The service request goes out to 4 operators with structured fields: vessel class, duration, port requirements, budget range. Bids come back in the same format. Side-by-side comparison on rate, scope, vessel specs, and compliance scores. Award converts the winning bid into a live job. No re-entry.
See RFQ WorkflowEvery job, every charge, every vendor, one view. Filter by project, port, operator, or date range. See where spend concentrates, which vendors invoice above rate, and where approval bottlenecks form. Total project cost updates as charges are entered, not after month-end reconciliation.
See Spend DashboardYour staff don’t log into a portal to review static reports. They join each vendor’s org as members with scoped visibility. They see the same jobs, charges, and invoices your agents work in. Live data, not a copy of it.
When an agent creates a job, your team sees it. When charges are entered, your team sees the breakdown before the invoice is submitted. When a document is generated, your team can open it. The visibility is structural, not retroactive.
Compliance checks run automatically when you add a vendor to a bid pool or onboard a new operator. Six data sources, zero manual lookups.
Sanctions Lists
Global and domestic sanctions screening
Global Watchlists
Consolidated international sanctions and denied-party lists
Carrier Licenses
Maritime carrier license and bond verification
Federal Registration
Contractor registration and exclusion status
USCG
Vessel inspection scores and compliance history
Safety Records
Workplace safety and incident history
Every check leaves an audit trail. When compliance teams ask how you vetted a vendor, the answer is in the system.
charges tracked across the platform
jobs managed by maritime operators
charges captured with full audit trail
configurable approval workflow depth
80% activation rate. Agents adopt because the alternative is rebuilding spreadsheets and chasing email threads for every port call. The operators already on Base process 35,000+ jobs. This is how they work now.
Start with one project, one port. Track approval cycle time, rate card compliance, and invoice accuracy from day one. The data is there from the first job. Expand when the numbers justify it.
Multi-stage approvals, rate card enforcement, and real-time spend visibility. Built for principals who manage maritime operations at scale.