You already entered the invoice in Base, so why are you typing it again in QuickBooks? Maritime operations generate hundreds of invoices per month, and retyping every charge line into a second system is time you don’t have. One click connects Base to QuickBooks, and your invoices, payments, contacts, tax rates, and chart of accounts sync automatically. No middleware, no IT project. If your team uses Xero instead, Base connects to Xero too
Click “Connect to QuickBooks” inside Base and authorize through Intuit’s secure login. You’ll be live in under 60 seconds with no API keys or developer setup required.
Import your chart of accounts, tax rates, and items from QuickBooks. Base maps them to your charge codes so every cost lands in the right GL account automatically.
Push individual invoices or batch-sync your entire AR and AP pipeline. Payments, contacts, and credit notes flow with them, and invoice PDFs attach to every record.
Your proforma goes out, the port call happens, and you generate the FDA. Now that invoice needs to land in QuickBooks with every charge line, tax rate, and PDF attached, and without this integration you’re retyping the same data into a second system for every vessel.
Push one invoice or batch-sync an entire run. AR and AP both flow, and every synced record is tracked so nothing pushes twice. See how OCR automates the AP side
Month-end reconciliation: the spreadsheet says one thing, QuickBooks says another, and you spend two hours finding the discrepancy.
Import payments from QuickBooks and Base matches them to the right invoices automatically. Every payment type works, including split allocations across multiple invoices and multi-currency transactions across 15 currencies. This keeps your disbursement accounting accurate without manual reconciliation.
Add a vendor in Base and it shows up in QuickBooks. Update a contact in QuickBooks and it reflects in Base. Tax rates import automatically, so every charge calculates with the correct rate from day one.
Your GL structure maps directly to Base charge codes. Pilot fees, tug charges, customs costs: each one lands in the right account without you reclassifying anything. See full accounting workflow
Receivable and payable credit notes push with full line item detail, so corrections and adjustments land in QuickBooks exactly as they appear in Base. No manual re-entry of credit memos.
QuickBooks items map to Base charge codes for consistent categorization across both systems. Every pilot fee, tug charge, and disbursement line uses the same code whether you look it up in Base or in QuickBooks.
Charge lines, tax, and PDF attachments push to QuickBooks.
Vendor expenses flow from jobs through the AP pipeline.
All 7 types. Split allocations. Multi-currency matching.
Clients and vendors sync bidirectionally. One source of truth.
Import from QuickBooks. Consistent charge calculations.
GL structure imports for proper cost allocation on every charge.
Receivable and payable credit notes with full line detail.
Items map to Base charge codes for consistent categorization.
Records Synced
Invoice PDF Rate
Documents Generated
Charge-to-Invoice
No IT project. One-click connect, map your accounts, start syncing. Most teams go live in under an hour. The connection stays up without maintenance.
Base supports both QuickBooks and Xero with the same sync scope. Same one-click connect. See Xero Integration
Bring your QuickBooks login and a live port call, and we will wire up the sync together. See a PDA flow from Base into QuickBooks AR, charges match to contacts, and payment status flow back automatically. Maritime finance teams typically cut month-end close from twelve days to seven once charges stop living in two systems.
Every receivable, payable, payment, and contact you enter in Base lands in QuickBooks without manual entry. One click to connect. Your accounting stays current without the data entry.